SGX RegCo to require companies to answer shareholders' queries before voting

businesstimes2021-12-01

SINGAPORE Exchange Regulation (SGX RegCo) will be prescribing additional timelines to require companies to answer shareholders' queries before the deadline for shareholders to submit proxy votes, said...

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精彩评论

KYBoo
2021-12-01
KYBoo
Good
SirBahamut
2021-12-01
SirBahamut
No more easy way out for mgmt
Doris11
2021-12-01
Doris11
Like please
- SirBahamut:
  Liked
- Alex1709:
  Done
Woon Chian
2021-12-01
Woon Chian
Wow
- Doris11:
  hi
- Mooimooi:
  kk

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Or that they are having their questions answered only after they have submitted their proxy forms.\"\nTan noted that emergency legislation introduced last year enabled companies to hold virtual general meetings, and also enabled live question and answer (Q&A) and live voting, even though it is not a requirement to have it. SGX RegCo and the Monetary Authority of Singapore had also published a joint statement subsequently encouraging live voting and Q&A at general meetings, without making it mandatory.\nAlmost all of the general meetings this year did not use live voting, with only 1 or 2 companies having this, Tan observed. \"This means that almost all the voting was done by way of submitting proxy forms in advance of the meeting.\"\nWhile companies have tried answering questions from shareholders on SGXNet and at the general meeting itself, feedback from shareholders is that the answers sometimes only come after the proxy forms to vote have been submitted.\n\"It is therefore not surprising that we have received feedback that the whole point of the question and answer is to help shareholders decide how to vote,\" Tan said. \"That is why, as all of us know, at a physical general meeting, the Q&A happens first before you vote.\"\nCurrently, the only prescribed timeline related to voting requires proxy forms to be submitted by shareholders 72 hours before the general meeting.\nSGX RegCo will be prescribing additional timelines for companies to post the answers to SGXNet on the questions they receive. This would be between 48 and 72 hours before the deadline for shareholders to submit their proxy votes, depending on the notice period.\n\"This is to ensure that the shareholders have sufficient time to review the answers to questions posed, and digest them before voting,\" Tan said.\n\"We recognise that shareholders must also play their part and send in the questions on time. So, companies can set a deadline for questions to come in,\" he added. \"However, this deadline should be reasonable and in any event no earlier than 7 calendar days after the notice of the general meeting.\"\nTan also said they have noticed a \"very good trend\" of companies holding VIS before their extraordinary general meetings (EGM), where management or board take live questions on important issues to be voted on at a later date.\n\"This VIS is held before the EGM and before the deadline for shareholders to send in their votes so that the questions and answers can inform the voting,\" he said.\nSGX RegCo will be requiring companies to hold a VIS for certain corporate actions before the deadline for shareholders to vote and therefore, before the EGMs. The list of corporate actions include rights issues, privatisations, schemes of arrangement, interested-party transactions, major transactions and reverse takeovers.\n\"When companies start applying these improvements, we believe the next round of AGMs (annual general meetings) will be significant,\" Tan said.\nTan also noted that AGMs would be important next year as a new rule regarding independent directors (IDs) would take effect.\nFrom next year, IDs who have served 9 years or more would no longer be considered independent, unless 2-tier approval is obtained: from all shareholders; and from shareholders excluding directors, chief executive officers, and their associates.\nTan observed that a few companies \"have already been eagerly passing 2-tier votes\" this year, even though the 9-year rule only kicks in next year, which would allow their directors to continue to be independent.\n\"This is of concern to SGX RegCo,\" he said, noting that one study showed that at least 300 IDs might have had their terms extended using the 2-tier vote.\n\"Companies are expected to use the 2-tier rule sparingly,\" he said, noting that one reason for the 9-year rule is to promote renewal and succession planning. \"Yet, we saw companies that simply extended their 9-year directors without bringing in anyone new.\"\nHe added that it would be understandable if companies extended the tenure for some existing directors who are committee chairs, while bringing in new IDs for a good transition.\n\"But retaining an entire slate of IDs using the 2-tier vote without any renewal in sight is another thing altogether, and something that we will be watching very closely,\" he said.\n\"I urge all nominating committees to use the 2-tier vote very judiciously and consider how they are going to set and achieve diversity targets if there is no renewal of 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